Summary of background

Regulatory retrieval and application is the core work of corporate compliance operations, especially in highly regulated industries such as finance, construction, medical devices and food, and it is important to accurately grasp the latest regulatory developments. However, the traditional regulatory search model often relies on a large number of cumbersome manual operations and cross-comparison queries, resulting in inefficiency and error-prone, which further exacerbates the challenges of compliance management.

In the four highly regulated industries, compliance management faces the following demands:

1. Financial industry: It is necessary to keep abreast of the latest financial regulatory requirements to avoid the risk of non-compliance.
2. Construction industry: It is necessary to understand the domestic and foreign bidding regulations to ensure compliance with the operating process.
3. Medical device industry: Track the multi-company concurrent specification of technicians to comply with the registration requirements.
4. Food: Avoid penalties for failing to register relevant information in a timely manner and ensure compliance.

These challenges not only affect the efficiency of regulatory application by enterprises, but also increase the risk of non-compliance due to errors or delays. In this regard, the introduction of NotebookLM provides an innovative solution for regulatory retrieval, which helps enterprises improve the efficiency and accuracy of regulatory applications and strengthen the traceability and transparency of data through automatic processing and intelligent generation on the basis of imported data.

Before: The traditional manual operation mode

1. Inefficient law search and collection: It is necessary to manually browse the websites of government agencies, such as the Financial Supervisory Commission (FSC), the Ministry of Health and Welfare, and the Ministry of Economic Affairs, to review the announcements one by one and screen the provisions related to their industries, which is time-consuming and easy to miss key information.
2. Difficulty in the collection and analysis of laws and regulations: It is necessary to manually sort out the provisions of laws and regulations, manually analyze the scope of application and precautions, and the data format is not uniform and prone to errors.
3. Subjective application of regulations: The report needs to rely on the individual experience of the specialist, manually summarize the data and provide suggestions, the analysis process is highly subjective, and it is easy to lead to incomplete recommendations due to lack of integration.
4. Time lag of regulatory updates: Manually checking regulatory update announcements often delays compliance adjustments because the information is not updated immediately, increasing the risk of non-compliance, and lacking traceability of updated information.

After: NotebookLM Automated Regulatory Search

1、Rapid Regulatory Search & Classification :

NotebookLM connects to the open regulatory databases of multiple government agencies and automatically generates industry-related regulatory summaries based on keywords or questions entered. For example:

a. 【Financial Industry】 Quickly list the summary of the new regulations issued by the FSC since June 2024 and clearly indicate the scope of application.

b.【Construction Industry】Quickly analyze the conditions under which mainland manufacturers are allowed to bid and provide relevant provisions.

2、Intelligent analysis of regulatory content :

NotebookLM can conduct in-depth analysis of different industry problems, and directly generate specific application scopes and precautions. For example:

c.【Medical device industry】analyzes the regulations on whether or not a technician can work concurrently in more than one company, and clearly lists the applicable conditions.

d.【Food Industry】Automatically retrieve announcements and provide legal responsibilities and penalties for failure to register.

3、Multi-Regulatory Integration and Objective Application Support:

The system automatically generates reports, integrates the impact analysis of multiple regulatory changes, provides objective data to support decision-making, and generates content with source annotations to ensure the transparency and accuracy of decision-making, and solve the problem of subjectivity in the application of regulations.

4、Real-time regulatory search and information synchronization updates:

NotebookLM facilitates real-time retrieval of published announcements and regulations, providing clear source annotation. However, due to the fact that the speed of synchronization of external regulatory data sources is still dependent on the frequency of updates by government agencies, some announcements may be delayed. In order to make up for the lack of timeliness, it is recommended that enterprises combine internal control mechanisms to ensure the tracking of key regulations and the integrity of supplementary information collection.

Benefits: Analysis of the application benefits of NotebookLM technology

The application of NotebookLM technology deeply solves the key challenges of regulatory retrieval and application, showing the following four benefits:

1. Shorten the regulatory search process: By systematically processing imported regulatory documents, NotebookLM provides accurate regulatory summaries within a limited scope, helping enterprises quickly grasp key information, improve regulatory search efficiency, and reduce tedious manual screening.
2. Strengthen data processing consistency: AI technology is used to conduct structured analysis of input content to generate standardized scope of application and precautions, while retaining complete source information to avoid omissions or inconsistencies in manual operations.
3. Enhance the reliability of regulatory application: By generating a neutral database-based analysis report, the system provides consistent interpretation and recommendations, reducing the subjectivity of relying on individual experience, and improving the transparency and predictability of regulatory application.
4. Avoid information errors and AI illusions: NotebookLM instantly generates content based on the latest import files, ensuring information traceability and reducing error propagation, while avoiding the impact of AI hallucinations on regulatory interpretation.

With the introduction of NotebookLM, companies have achieved both efficiency and accuracy in all stages of regulatory search and application, further ensuring the robustness and credibility of compliance efforts, and laying the foundation for maintaining competitiveness in a volatile regulatory environment.

KSCC is a management consulting company in Taiwan. Our services include corporate in-house training, consulting, and leadership management.For more information about our corporate services, please feel free to visit our website: https://kscthinktank.com.tw/custom-training/ 

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