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Pharma RPA Tech Frees Up Staff, Slashes Clinical Ops Time by 83%

Pharma RPA Tech Frees Up Staff, Slashes Clinical Ops Time by 83%

RPA: Unlocking Pharmaceutical Professional Resources

Robotic Process Automation (RPA) is an automation technology that employs software robots to simulate repetitive tasks performed by humans in computer systems. In the pharmaceutical industry, RPA finds diverse applications, such as automatically processing trial condition notifications, updating Excel spreadsheets, and checking SharePoint documents. These tasks are often tedious and time-consuming, but with RPA, they can be automated, leading to significant time savings and efficiency improvements.

In addition to boosting efficiency, RPA also reduces error rates. Accuracy is crucial at every stage in the pharmaceutical industry; any error could have serious consequences, potentially affecting product safety and quality. With RPA, robots can execute tasks precisely, avoiding human errors and ensuring the accuracy and reliability of pharmaceutical processes.

Most importantly, RPA can free up professional resources, allowing them to focus on higher-value tasks. Many professionals in the pharmaceutical industry possess extensive knowledge and skills applicable to areas such as drug development, clinical trial monitoring, and regulatory affairs. However, if they are bogged down by mundane repetitive tasks, they cannot fully leverage their potential. Through RPA, these repetitive tasks can be automated, freeing up more professional resources to concentrate on tasks of greater value, thereby driving innovation and development in the pharmaceutical industry.

Challenges in Clinical Departments: Detailed Analysis of Repetitive Tasks

Taking the clinical department as an example, clinical research officers are responsible for handling numerous repetitive tasks crucial for the smooth progress of clinical trials. Here are some common tasks:

Document Management: Clinical research officers need to handle various research-related documents, such as regulatory documents and reports. They are primarily responsible for organizing, reviewing, and submitting these documents to ensure compliance with relevant regulatory requirements.

Regulatory Reporting: Besides document management, various reports need to be submitted to regulatory agencies, such as research progress reports and safety reports.

Meeting and Event Support: Clinical research officers need to assist in organizing and participating in research-related meetings and events, such as research feasibility assessment meetings. They are responsible for preparing meeting materials and coordinating attendees.

Document Archiving and Management: Clinical research officers are responsible for managing research documents, including archiving, organizing, and updating documents such as research protocols and contracts, ensuring proper storage for retrieval.

Administrative Support: They also need to assist with administrative tasks such as supporting meeting preparations and assisting with financial processes, ensuring the administrative support necessary for the smooth conduct of research.

In summary, roles like clinical research officers play important roles in various aspects of work in clinical departments, with many meticulous and rigorous details to adhere to ensure the smooth progress of clinical trials.

Quantitative Differences for Clinical Officers Before and After Automation

Pharma RPA Tech Frees Up Staff, Slashes Clinical Ops Time by 83%

In this image, we illustrate a day’s work for clinical department officers. This example is only partial, demonstrating the repetitive tasks they may face in their daily work.

Before automation, they needed to regularly send trial status emails to various hospitals, adjusting recipient, hospital name, physician names, etc., each time. Additionally, they had to check Excel and SharePoint for document updates, manage license expiration dates, and handle legal message files. These tasks required repetitive verification and confirmation, often disrupting officers’ workflow and making it difficult for them to focus on more important strategic tasks.

Pharma RPA Tech Frees Up Staff, Slashes Clinical Ops Time by 83%

After automation, instead of adjusting email content for each hospital individually, once they organize email content within Excel, they can use RPA tools to send it to various hospitals at once. Furthermore, RPA periodically checks for document updates; when new files or legal message updates are received in shared folders or emails, it automatically sends reminders and archives, thoroughly relieving officers of manual confirmation burdens. In license management, with unified control of expiration dates for multiple licenses, once nearing expiration, RPA automatically sends emails to remind relevant units to apply for renewal. Apart from effectively saving officers’ time and energy, it ensures timely license updates.

Pharma RPA Tech Frees Up Staff, Slashes Clinical Ops Time by 83%

RPA Application: Key to Efficiency Enhancement in the Pharmaceutical Industry

In conclusion, the application of RPA in the clinical departments of the pharmaceutical industry not only improves efficiency but also reduces error rates, while freeing up professional resources. By automating repetitive tasks, professionals can focus more on tasks of higher value and strategic importance, driving innovation and development in pharmaceuticals.

However, for companies unfamiliar with automation, caution should be exercised during the initial adoption phase to avoid risks. To successfully apply RPA, we recommend first inventorying and automating repetitive workflows with high feasibility and relatively low risk.

With this goal in mind, pharmaceutical companies can take the following action plan:

Inventory Repetitive Workflows: Initially, assess workflows in clinical departments, identifying time-consuming and highly repetitive tasks. These tasks may include document management, report submissions, and administrative support. Through this inventory, we can determine which workflows are most suitable for automation.

Select High-Feasibility Workflows: Next, prioritize selecting high-feasibility and low-risk workflows for automation. These workflows may have lower complexity and be easier to automate. For example, regularly sending trial status emails to hospitals might be a suitable candidate.

Develop Practical Action Plans: Develop practical action plans to ensure the successful implementation of automation projects. This may include collaborating with RPA vendors, training relevant personnel, and establishing effective monitoring mechanisms.

Continuous Optimization and Improvement: Automation is just the beginning; continuous optimization and improvement are key to maintaining efficiency gains. Regularly review the effectiveness of automated processes and make adjustments and improvements based on actual conditions.

In summary, the application of RPA holds immense potential for clinical departments in the pharmaceutical industry, but it also requires careful consideration to avoid risks. By selecting high-feasibility and low-risk repetitive workflows for automation and developing practical action plans, we can successfully achieve efficiency improvements and drive business development.

KSCC is a management consulting company in Taiwan. Our services include corporate in-house training, consulting, and leadership management.For more information about our corporate services, please feel free to visit our website: https://kscthinktank.com.tw/custom-training/ 

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